Overview

The Manual Translation Editor allows you to create, edit, and manage human translations for your content, providing complete control over translation quality.

Accessing the Editor

Method 1: From Posts List

1. Go to Posts or Pages

– Navigate to “Posts → All Posts” or “Pages → All Pages”

2. Hover Over Content

– Find the post/page you want to translate
– Hover over the title

3. Click “Translate”

– You’ll see “Translate” link appear
– Click it to open Translation Editor

Method 2: From Edit Screen


4. Edit Post/Page

– Open any post or page for editing

5. Find Translation Meta Box

– Look for “ShahiTranslate Pro” meta box
– Usually on right sidebar or below editor

6. Click “Add Translation”

– Select target language from dropdown
– Click “Add Translation” button

Method 3: From Plugin Menu


7. Go to Plugin Menu

– Navigate to “ShahiTranslate Pro → Manual Translations”

8. Browse Content

– See list of all translatable content
– Filter by: Type, Language, Status

9. Click “Edit Translation”

– Click on any item to open editor

Editor Interface


Main Sections


Top Bar:

• Source language indicator (e.g., “English”)
• Target language selector
• Save button
• Preview button
• Close button

Left Panel – Source Content:

• Original content in default language
• Read-only (for reference)
• Shows exactly what needs translation

Right Panel – Translation:

• Where you enter translations
• Editable fields
• Mirrors structure of source content

Bottom Bar:

• Translation status indicator
• Character count
• Save status
• Translation notes section

Translatable Fields


Depending on content type, you can translate:

For Posts/Pages:

• ✅ Title
• ✅ Content (with visual editor)
• ✅ Excerpt
• ✅ SEO Title (if Yoast/RankMath installed)
• ✅ SEO Description
• ✅ Featured Image Alt Text
• ✅ Custom Fields (if configured)

For Products (WooCommerce):

• ✅ Product Name
• ✅ Description
• ✅ Short Description
• ✅ Categories
• ✅ Tags
• ✅ Attributes
• ⬜ SKU (typically not translated)
• ⬜ Price (typically not translated)

For Taxonomies:

• ✅ Category Name
• ✅ Category Description
• ✅ Tag Name
• ✅ Tag Description

Creating Translations


Step-by-Step Process


1. Select Content
– Choose the post/page/product to translate
– Open it in the Translation Editor

2. Choose Target Language
– Select language from dropdown at top
– e.g., “Spanish (Español)”

3. Translate Title
– Click in “Title” field on right panel
– Enter translated title
– Keep it concise and accurate

4. Translate Main Content
– Click in content editor on right panel
– Enter full translation
– Use formatting tools (bold, italic, links, etc.)
– Can switch between Visual and Text mode

5. Translate Excerpt (if applicable)
– Enter translated summary/excerpt
– Keep similar length to original

6. Translate SEO Fields (if applicable)
– SEO Title: Translate but keep keywords
– SEO Description: Translate meta description
– Focus Keyword: Use translated keyword

7. Add Translation Notes (optional)
– Click “Translation Notes” at bottom
– Add context, terminology notes, special instructions
– Useful for other translators or future reference

8. Preview Translation
– Click “Preview” button
– Opens in new tab showing how it will look
– Check formatting, layout, images

9. Save Translation
– Click “Save Translation” button
– Or use Ctrl+S (Cmd+S on Mac)
– See “Saved successfully” confirmation

10. Publish
– Translation status: Draft or Published
– Select “Published” to make live
– Save again

Editor Features


Visual Editor


Rich Text Formatting:

• Bold, italic, underline
• Headings (H1-H6)
• Lists (bulleted, numbered)
• Links
• Images
• Blockquotes
• Code blocks

Keyboard Shortcuts:

• Ctrl+B: Bold
• Ctrl+I: Italic
• Ctrl+K: Insert link
• Ctrl+S: Save
• Ctrl+Z: Undo
• Ctrl+Y: Redo

Paste from Word:

• Paste formatted text from Word documents
• Automatic cleanup of Word formatting
• Preserves important formatting, removes junk

Text Mode


When to Use:

• For precise HTML editing
• To add custom HTML tags
• When visual editor causes issues
• For copy-paste of HTML content

Switching Modes:

• Click “Text” tab at top-right of editor
• Edit HTML directly
• Switch back to “Visual” to see rendered result

HTML Tags Allowed:

• All standard HTML tags supported

• ,
  , , , , ,

  ,
  ,
  1. ,
     

     -

     , etc.

  2. Shortcodes work in Text mode

  Copy from Automatic Translation
  

  Save Time:

  3. If automatic translation exists, use it as starting point
  4. Click “Load Automatic Translation” button
  5. Edit and refine as needed
  6. Much faster than translating from scratch

  Process:

  7. Click “Load Auto Translation” button
  8. Automatic translation populates fields
  9. Review and edit for accuracy
  10. Improve phrasing, fix errors
  11. Save when satisfied

  Translation Memory
  

  What It Is:

  12. Database of previously translated phrases
  13. Suggests translations as you type
  14. Ensures consistency across site

  How to Use:

  15. Start typing in translation field
  16. If phrase was translated before, you’ll see suggestion
  17. Press Tab or click to accept suggestion
  18. Or keep typing to ignore it

  Building Translation Memory:

  19. Automatically builds as you translate
  20. More you translate, more helpful it becomes
  21. Shared across all content

  Example:

  22. You translated “Add to Cart” → “Añadir al Carrito” on product A
  23. When translating product B, typing “Add to Cart” suggests previous translation
  24. Ensures consistency across all products

  Batch Translation
  

  Translating Multiple Items
  

  1. Go to Manual Translations List
  – ShahiTranslate Pro → Manual Translations

  2. Filter Content
  – Filter by: Post type, Status, Language
  – e.g., Show all posts without Spanish translation

  3. Select Items
  – Check boxes next to items to translate
  – Or “Select All” for entire list

  4. Bulk Action
  – Choose “Create Translations” from dropdown
  – Select target language
  – Click “Apply”

  5. Translation Dashboard Opens
  – Shows all selected items
  – Translate one by one
  – Progress indicator shows completion

  6. Save All
  – After translating all items
  – Click “Save All Translations”
  – All translations saved at once

  Working with Different Content Types
  

  Blog Posts
  

  Focus On:

  25. Engaging translated titles
  26. Natural-sounding content
  27. Preserving author’s voice
  28. Localized examples and references

  Tips:

  29. Adapt cultural references for target audience
  30. Use target language idioms, not literal translations
  31. Keep same tone (formal/casual/humorous)
  32. Localize dates, measurements, currencies

  Product Descriptions (E-commerce)
  

  Critical Elements:

  33. Persuasive product titles
  34. Benefit-focused descriptions
  35. Accurate technical specifications
  36. Compelling calls-to-action

  Tips:

  37. Research product terminology in target language
  38. Check competitor sites in target market
  39. Use local measurement units (cm vs inches)
  40. Localize shipping/return policies

  Landing Pages
  

  Focus On:

  41. Strong, action-oriented headlines
  42. Persuasive copy that converts
  43. Localized social proof
  44. Culturally appropriate imagery descriptions

  Tips:

  45. Adapt value propositions for local market
  46. Translate testimonials or get local ones
  47. Localize urgency language (“Limited time” → culturally appropriate equivalent)
  48. A/B test translated versions

  Legal Pages (Terms, Privacy)
  

  Critical:

  49. Accuracy is paramount
  50. Legal terminology must be correct
  51. May require professional legal translator

  Tips:

  52. Consider hiring legal translator
  53. Don’t rely on automatic translation
  54. Verify translations comply with local laws
  55. Have legal team review if possible

  Translation Status
  

  Status Types
  

  Draft:

  56. Translation in progress
  57. Not visible to visitors
  58. Can save and come back later

  Published:

  59. Translation complete and live
  60. Visible to visitors selecting that language
  61. Can still edit after publishing

  Needs Review:

  62. Translation complete but needs checking
  63. Another translator should review
  64. Useful for translation teams

  Outdated:

  65. Source content was updated
  66. Translation needs updating
  67. Shows warning in editor

  Changing Status
  

  In Editor:

  68. Dropdown at top: Draft/Published/Needs Review
  69. Select desired status
  70. Save

  In List View:

  71. ShahiTranslate Pro → Manual Translations
  72. See status column
  73. Click to change status

  Collaboration Features
  

  Translation Notes
  

  Adding Notes:

  74. In Translation Editor, scroll to “Translation Notes” section
  75. Click “Add Note”
  76. Enter note text
  77. Visible to all translators

  Use Cases:

  78. Context for ambiguous phrases
  79. Terminology preferences
  80. Cultural considerations
  81. Client feedback

  Example:
  `
  Note by John (2024-01-15):
  “Sale” in this context means promotional discount, not selling action.
  Use “Promoción” not “Venta” in Spanish.
  `

  Assigning Translators
  

  If you have a team:

  82. Go to Settings

  – ShahiTranslate Pro → Settings → Advanced

  83. Language Assignments

  – Assign specific translators to languages
  – Spanish: Maria
  – French: Pierre
  – German: Anna

  84. Notifications

  – Translators get notified when content needs translation
  – Email alerts for new content

  Quality Assurance
  

  Review Checklist
  

  Before publishing translation:

  Content:

  85. ✅ All text translated (no source language remaining)
  86. ✅ Meaning preserved accurately
  87. ✅ Natural phrasing in target language
  88. ✅ No grammatical errors
  89. ✅ No spelling errors

  Formatting:

  90. ✅ Headings properly formatted
  91. ✅ Lists formatted correctly
  92. ✅ Links work properly
  93. ✅ Images have translated alt text
  94. ✅ Paragraphs break naturally

  SEO:

  95. ✅ SEO title translated
  96. ✅ Meta description translated
  97. ✅ URL slug appropriate (if translating slugs)
  98. ✅ Keywords researched for target language

  Cultural:

  99. ✅ Cultural references adapted
  100. ✅ Examples relevant to target market
  101. ✅ Measurements/dates/currencies localized
  102. ✅ Imagery appropriate for culture

  Technical:

  103. ✅ Preview looks correct
  104. ✅ No broken formatting
  105. ✅ Shortcodes work
  106. ✅ No HTML errors (in Text mode)

  Getting Translations Reviewed
  

  Options:

  107. Professional Review:

  – Hire native speaker to review
  – Services: Upwork, Fiverr, ProZ
  – Cost: $0.03-0.10 per word

  108. Peer Review:

  – Have colleague review
  – Exchange reviews with other translators
  – Free or reciprocal

  109. Community Feedback:

  – Publish and ask for feedback
  – Add “Suggest Translation Improvement” form
  – Iteratively improve based on feedback

  Keyboard Shortcuts
  

  Global Shortcuts
  

  110. Ctrl+S (Cmd+S): Save translation
  111. Ctrl+P (Cmd+P): Preview
  112. Esc: Close editor (if unsaved, prompts to save)

  Editor Shortcuts
  

  113. Ctrl+B: Bold
  114. Ctrl+I: Italic
  115. Ctrl+U: Underline
  116. Ctrl+K: Insert/edit link
  117. Ctrl+Z: Undo
  118. Ctrl+Y: Redo
  119. Ctrl+Shift+Z: Redo (alternative)
  120. Tab: Accept translation memory suggestion
  121. Ctrl+Enter: Save and next (batch mode)

  Troubleshooting
  

  Changes Not Saving
  

  Causes:

  122. Browser timeout
  123. Insufficient server timeout
  124. JavaScript error

  Solutions:

  125. Save more frequently
  126. Check browser console for errors (F12)
  127. Increase server timeout (ask host)
  128. Try different browser

  Formatting Lost
  

  Cause: Copying from external source removes formatting

  Solutions:

  129. Paste as plain text first (Ctrl+Shift+V)
  130. Then reformat in visual editor
  131. Or paste in Text mode with HTML intact

  Translation Not Appearing on Site
  

  Check:

  132. Translation status is “Published”
  133. Language is active in settings
  134. Cache cleared (if using caching)
  135. Correct language selected on front-end

  Solutions:

  136. Change status to Published
  137. Clear site cache
  138. Hard refresh browser (Ctrl+F5)

  Best Practices
  

  For Quality
  

  139. Translate meaning, not words literally
  140. Read entire source before starting
  141. Use professional tone unless source is casual
  142. Proofread before saving
  143. Preview to see in context
  144. Get reviews for important content

  For Efficiency
  

  145. Use automatic translation as starting point
  146. Leverage translation memory
  147. Translate in batches by content type
  148. Use keyboard shortcuts
  149. Save often (auto-save every 2 minutes)
  150. Create glossary for consistent terminology

  For SEO
  

  151. Research keywords in target language (don’t just translate)
  152. Adapt meta descriptions to target audience
  153. Ensure proper heading structure maintained
  154. Keep URLs readable in target language
  155. Localize anchor text in links

  Next Steps
  

  156. Improving Translation Quality
  157. SEO for Multilingual Sites
  158. Translation Methods
  159. WooCommerce Translation